How to Apply for a Birth Certificate Online in Kenya

Are you looking to apply for a birth certificate online in Kenya? This comprehensive guide will walk you through the entire process, ensuring you have everything you need to complete your application efficiently.

Whether you are a Kenyan citizen or a foreign resident, follow these easy steps for a hassle-free experience.

Step 1: Create Your eCitizen Account

Before you begin your application for a birth certificate, you must have an active eCitizen account. Here’s how to set it up:

• Visit the eCitizen website.
• Click on “Create an Account.”
• Select your registration type: Kenyan Citizen, Foreign Resident, or Business.
• Enter your personal details, including your ID number and mobile phone number.
• Verify your account with the confirmation code sent to your mobile.

Once your account is active, log in to start your application process.

Step 2: Navigate to Civil Registration Services

After logging in, head to the Civil Registration Services section:

• Select “Civil Registration Services” from the list.
• Click on “Apply for a Birth Certificate.”

Step 3: Complete the Application Form

You will be prompted to fill out an online application form. Ensure you have the following information ready:

• Child’s full name
• Date and place of birth
• Parents’ full names and ID numbers
• Any previous registration details (if applicable)

If you are registering a child who has a birth notification number, have this ready for new applications.

Step 4: Choose Your Application Type

Decide on the type of application you are making:

• New Registration: For children under six months old.
• Late Registration: For births not registered within six months.
• Replacement: For lost or damaged birth certificates.

Note that late registrations may need extra documents, such as a letter from a school or religious organization to verify birth details.

Step 5: Pay the Application Fee

After filling out the form, make the required payment. The fees are as follows:

• New Registration: KSh 150
• Late Registration: KSh 150 – KSh 200 (varies by county)
• Replacement: KSh 100

Payments can be made via the eCitizen portal through mobile money services like M-Pesa or debit/credit cards.

Step 6: Submit Your Application

Once payments are complete, submit your application via the eCitizen portal. You will receive a confirmation message along with a reference number to track your application’s progress.

Step 7: Collect Your Birth Certificate

Processing times may differ based on your location:

• Urban areas (e.g., Nairobi): Typically 1 to 2 weeks
• Rural areas: May take longer

Once approved, you’ll receive a notification about where and when to collect your birth certificate. Bring a copy of your payment receipt and identification documents when collecting your certificate from the local civil registration office.

Applying for a birth certificate online in Kenya is now simpler than ever through the eCitizen portal. For more information on civil registration services or related processes, visit the official eCitizen website or contact your local civil registration office.